Shipping Commercial Water Dispensers: A UK Shipping Guide

1. Assessing Your Shipment

Before shipping, determine the following:

• Total number of dispensers: This will help determine the most cost-effective shipping method.
• Dimensions and weight of each dispenser: Crucial for calculating volume and overall weight.
• Packaging: Are the dispensers already palletized? What type of packaging is used? Ensure adequate protection for transit.
• Origin and destination: Specify the exact addresses in the UK and overseas, including postcodes.

2. Choosing the Right Shipping Method

Based on your assessment, consider these options:

• FCL (Full Container Load): Ideal for large orders. Choose a 20' or 40' container depending on volume. Cost-effective for high quantities.
• LCL (Less than Container Load): Suitable for smaller shipments where a full container isn't needed. Shared container space, potentially higher per-unit cost.
• OOG (Out of Gauge) Cargo: For oversized or overweight dispensers that don't fit standard containers. Requires specialised handling and may be more expensive.
• Breakbulk: Less common for water dispensers unless exceptionally large or heavy. Involves individual handling of units, typically more expensive.

3. Preparing Your Shipment

• Secure Palletization: Ensure dispensers are securely palletized and wrapped to prevent damage during transit. Use appropriate stretch wrap and corner boards.
• Proper Labeling: Clearly label each pallet with the destination, contents, weight, dimensions, and contact information.
• Documentation: Gather necessary shipping documents, including commercial invoice, packing list, bill of lading, and any required certificates of origin or compliance documents.

4. Insurance Options

Protecting your shipment is crucial. Shipping International offers various cargo insurance options:

• Institute Cargo Clauses (ICC): Standard insurance clauses offering varying levels of coverage (ICC A, B, and C).
• All Risks Coverage: Provides the broadest protection against loss or damage, except for specifically excluded events.
• Specific Coverage: Tailored to cover specific risks identified for your shipment.

Choosing the right insurance level depends on the value of your goods and your risk tolerance.

5. Incoterms

Incoterms (International Commercial Terms) define responsibilities and costs between buyer and seller. Understanding these is vital. Common Incoterms for international shipping include:

• EXW (Ex Works): Seller makes goods available at their premises. Buyer covers all transport costs.
• FOB (Free on Board): Seller covers costs until goods are loaded onto the vessel. Buyer covers costs from there.
• CIF (Cost, Insurance, and Freight): Seller covers costs, insurance, and freight to the named port of destination.
• DAP (Delivered at Place): Seller delivers goods to the named place of destination, ready for unloading.

Clearly define the Incoterms with your buyer to avoid disputes.

6. Potential Delays and Contingency Planning

Shipping delays can occur due to port congestion, customs issues, or unforeseen circumstances. To mitigate risks:

• Buffer Time: Build extra time into your shipping schedule.
• Regular Communication: Maintain open communication with your shipping partner and monitor shipment progress.
• Alternative Routes/Carriers: Have backup plans in case of disruptions.
• Contingency Stock: Consider holding extra inventory to cover potential delays.

7. Customs Clearance

Understand customs regulations for both the UK and the destination country. Ensure all necessary documentation is prepared and submitted in advance to avoid delays. Shipping International can assist with this process.

8. Tracking Your Shipment

Once shipped, track your shipment regularly using the tracking number provided by your shipping partner. Many carriers offer online tracking portals.

9. Shipping International Contact Information

Information regarding Shipping International is as follows:

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

Tel: 0330 027 0450