Shipping Prefabricated Environmental Shelters: A Guide

Assess Shelter Dimensions & Weight

Precise measurements (length, width, height) and weight are crucial. Obtain certified weight and dimension certificates. These documents are essential for accurate cost estimations and efficient logistical planning. Inaccurate information can lead to delays and additional expenses.

Determine Shipment Type

Full Container Load (FCL)

Suitable for smaller shelters that fit within high-cube container limits (e.g., 40ft high-cube containers offer greater height and volume). However, many prefabricated shelters exceed these dimensions. Carefully check container capacity and weight restrictions before considering FCL. The feasibility of FCL depends entirely on the shelter's specific dimensions and the chosen container type.

Breakbulk

Breakbulk shipping is typically necessary for most prefabricated shelters due to their oversized dimensions. This method involves direct loading onto a vessel, requiring specialized handling and securing procedures. It's crucial to factor in the increased complexity and potential costs associated with Breakbulk shipments.

Port Selection

Identify suitable ports of origin and destination with OOG (Out of Gauge) handling capabilities and heavy-lift equipment. Consider the proximity of these ports to the shelter's Manufacturing and final delivery sites to minimize inland transportation costs and transit times. Choosing the right ports is vital for smooth and efficient shipping.

Carrier Selection

Shipping International suggests choosing a shipping line with proven experience in handling OOG and Breakbulk cargo. Compare options from multiple carriers.

Checklist for Potential Logistics Providers:

• Experience handling OOG/Breakbulk cargo of similar size and weight.
• Detailed breakdown of all costs (including handling, insurance, and potential surcharges).
• Comprehensive insurance coverage for damage or loss during transit.
• Clear liability clauses in the contract.
• Emergency contact information and procedures.
• Tracking and communication protocols.
• Compliance with relevant environmental regulations.
• References from previous clients.
• Safety record and certifications.

Packaging & Securing

Consult with the carrier and packaging specialists to determine the most appropriate packaging and securing methods for breakbulk shipments. This often involves custom crating (e.g., plywood or steel) and specialized lashing techniques (e.g., corner bracing, dunnage) to protect the shelter during transit. For FCL, ensure secure internal bracing to prevent shifting during transport.

Documentation

Prepare comprehensive documentation, including a commercial invoice, packing list, bill of lading, weight & dimension certificates, cargo insurance certificate, export license (if required), and an OOG cargo handling plan. Accurate and complete documentation is essential for smooth customs clearance and to avoid delays.

Permits & Approvals

Secure any necessary permits or approvals for oversized cargo transport via road, rail, and sea. This may involve notifying port authorities and obtaining special permits (e.g., wide load permits). Failure to obtain the necessary permits can result in significant delays and penalties.

Transportation

Arrange inland transportation from the Manufacturing site to the port of origin and from the port of destination to the final delivery site. Consider specialized heavy-lift trailers and escort vehicles for road transport, and appropriate rail transport where feasible. Efficient inland transportation is crucial for minimizing overall transit time.

Customs Clearance

Ensure smooth customs clearance at both origin and destination ports. Provide all necessary documentation to customs officials, including HS codes and other relevant import/export documentation. Proactive preparation of customs documentation can significantly reduce processing time.

Monitoring & Tracking

Track the shipment throughout its journey using the carrier's tracking system. Regular communication with the carrier is essential to stay informed about the shipment's progress and address any potential issues promptly.

Environmental Regulations

Comply with all relevant environmental regulations regarding the materials used in the shelter, packaging, and waste disposal at each stage of the shipping process. Research specific regulations for both the origin and destination countries. Ensure your chosen carrier also adheres to these regulations.

Emergency Procedures

Establish clear emergency procedures in case of accidents or damage during transit. This should include contact information for the carrier, relevant authorities (e.g., maritime safety agencies, emergency services), and your insurance provider. Develop a communication plan to ensure timely response and mitigation of any potential risks.

Important Considerations

Insurance

Obtain comprehensive cargo insurance to cover potential damage or loss during transit. This protects your investment and mitigates financial risk.

Liability

Clearly define liability in the contract with the carrier. This clarifies responsibilities in case of damage or loss.

Cost

OOG shipments are more expensive than standard container shipments. Factor in all costs, including packaging, handling, transportation, and customs clearance. Accurate cost estimation is vital for effective budget management.

Delivery Time

Allow extra time for OOG shipments due to the complexities involved. Planning for potential delays is crucial for meeting project deadlines.