International Shipping of Heavy-Duty Refrigerated Food Storage Units

Shipping Refrigerated Units To and From the UK

This guide details the process for international shipping of heavy-duty refrigerated food storage units, with a focus on shipments originating from or destined for the UK. Due to their substantial size and weight, these units are typically transported as FCL (Full Container Load) cargo, utilising 20ft or 40ft refrigerated containers (reefers).

1. Cargo Assessment

• Precise Dimensions and Weight: Accurate measurement of each unit's dimensions and weight is paramount. This data dictates the appropriate container size and influences the selection of the optimal shipping method.
• Specific Operational Requirements: Document any specific operational needs, such as power requirements for maintaining internal refrigeration during transit. Clearly specify voltage and amperage requirements to avoid compatibility issues.
• Vulnerability Assessment: Evaluate the fragility of each unit and implement appropriate protective measures. Consider the application of protective films or corner protectors to mitigate potential damage.

2. Selecting the Optimal Shipping Method

• FCL (Full Container Load): This is generally the most economical and efficient method for shipping standard-sized units. Utilise 20ft or 40ft reefer containers, ensuring that the unit's weight remains within the container's specified weight capacity.
• OOG (Out of Gauge) Shipment: This becomes necessary when units exceed standard container dimensions or weight limitations. This necessitates specialised handling procedures, may require permits, and typically incurs higher shipping costs. Early consultation with your shipping partner is crucial.
• Breakbulk Shipping: This option is less efficient and more costly, and should only be considered if FCL or OOG shipping are not viable. Cargo is shipped as individual, uncontainerised units. Be aware of the increased risk of damage associated with this method.

3. Partner Selection

Engage a reputable shipping provider with proven experience in handling heavy, oversized, and refrigerated cargo. Key selection criteria include:

• OOG Cargo Expertise (if applicable): Essential if your units are classified as out of gauge. Request references and review relevant case studies to assess their capabilities.
• Refrigerated Container Proficiency: Ensure the provider possesses expertise in maintaining precise temperature control throughout the shipping process. Verify their temperature monitoring and reporting capabilities.
• Insurance Provisions: Protect your investment against potential damage or loss during transit. Obtain detailed quotes for comprehensive cargo insurance. Consider All Risks coverage or Institute Cargo Clauses (ICC) A, B, or C, based on your risk appetite and the valuation of your goods. ICC A offers the broadest coverage, while ICC C provides the most limited.
• Tracking and Communication Protocols: Demand regular and timely updates on your shipment's progress. Establish clear communication protocols and agree on the frequency of updates.
• Licensing and Certifications: Confirm that the shipping provider holds all requisite licenses and certifications for handling refrigerated cargo and, if applicable, OOG cargo.

4. Documentation and Customs Adherence

• Commercial Invoice: This document provides a detailed breakdown of the goods being shipped, including accurate HS codes for customs classification.
• Packing List: This specifies the contents of each container, providing detailed descriptions and quantities of all items.
• Bill of Lading: This serves as the contract of carriage between the shipper and the carrier. Scrutinise all details for accuracy before acceptance.
• Certificate of Origin: This may be mandated by the destination country. Verify specific requirements well in advance.
• Customs Documentation: Ensure that all necessary customs declarations are completed accurately and submitted promptly to avoid potential delays. Consider engaging a qualified customs broker to navigate complex regulations.

5. Cargo Preparation

• Robust Packaging: Safeguard your units against damage during transit. Employ appropriate bracing, padding, and protective coverings. Thoroughly document the packaging process.
• Clear and Concise Labelling: Affix clear labels to each unit, indicating dimensions, weight, handling instructions (e.g., "fragile," "this side up"), and relevant contact information.
• Pre-Shipment Inspection: Conduct a thorough inspection of each unit prior to loading to confirm its condition. Document the inspection process with photographs or videos.
• Power Supply Compatibility (if applicable): Verify that the power supply for the refrigeration system is fully compatible with the shipping container's power source and the electrical standards of the destination country.

6. Risk Management and Mitigation

• Temperature Instability: Deploy temperature recorders within the reefer container to meticulously monitor temperature conditions throughout the entire transit. Select a shipping partner with a demonstrable track record of maintaining consistent temperature control.
• Port Congestion and Delays: Book shipments well in advance, particularly during peak shipping seasons. Explore alternative port options if necessary and maintain proactive communication with your chosen shipping partner.
• Handling-Related Damage: Employ robust packaging materials and prominently display handling instructions (e.g., "fragile," "this side up") on all units. Clearly communicate handling requirements to your shipping partner and ensure strict adherence.