Shipping Heavy-Duty Refrigerated Food Storage Units

Shipping From & To the UK

Shipping From & To the UK

This guide outlines the process of shipping heavy-duty refrigerated food storage units, focusing on shipments to and from the UK. Due to their size and weight, these units are typically shipped as FCL (Full Container Load) in 20ft or 40ft refrigerated containers ("reefers").

1. Assessing Your Cargo

Dimensions and Weight: Accurately measure the dimensions and weight of each unit. This is crucial for determining the appropriate container size and shipping method.
Special Requirements: Note any special requirements, such as power needs for internal refrigeration systems during transit. Specify voltage and amperage requirements.
Fragility: Assess the fragility of the units and any necessary protective measures. Consider using protective films or corner protectors.

2. Choosing the Right Shipping Method

FCL (Full Container Load): The most common and cost-effective method for standard-sized units. 20ft or 40ft reefer containers are typically used. Consider the unit's weight capacity of the chosen container.
OOG (Out of Gauge) Shipment: Required for units exceeding standard container dimensions or weight limits. This may involve specialised handling, permits, and potentially higher costs. Consult with your shipping partner early in the process.
Breakbulk Shipping: A less efficient and more expensive option, only used if FCL or OOG shipping is impossible. This involves shipping the cargo as individual units on a vessel. Consider the added risk of damage.

3. Selecting a Shipping Partner

Choose a reputable shipping company with experience handling heavy and oversized cargo, and refrigerated shipments. Consider factors such as:

Experience with OOG cargo (if applicable): Essential if your units are out of gauge. Request references and case studies.
Refrigerated container expertise: Ensures proper temperature control during transit. Verify their temperature monitoring capabilities.
Insurance options: Protect your investment against potential damage or loss. Obtain quotes for cargo insurance. Consider All Risks coverage or Institute Cargo Clauses (ICC) A, B, or C, depending on your risk tolerance and the value of your goods. ICC A offers the broadest coverage, while ICC C offers the most limited.
Tracking and communication: Regular updates on your shipment's progress. Clarify their communication protocols and frequency of updates.
Licensing and certifications: Verify they possess the necessary licenses and certifications for handling refrigerated cargo and potentially OOG cargo.

4. Documentation and Customs Clearance

Commercial Invoice: Details the goods being shipped, including HS codes.
Packing List: Specifies the contents of each container with detailed descriptions and quantities.
Bill of Lading: The contract of carriage between the shipper and the carrier. Ensure all details are accurate.
Certificate of Origin: May be required depending on the destination country. Check specific requirements for your destination.
Customs Documentation: Ensure all necessary customs declarations are completed accurately and well in advance to avoid delays. Engage a customs broker if needed.

5. Preparing Your Cargo for Shipment

Secure Packaging: Protect your units from damage during transit. Consider using appropriate bracing, padding, and protective coverings. Document the packaging process.
Clear Labeling: Clearly label each unit with its dimensions, weight, handling instructions (fragile, this side up, etc.), and contact information.
Pre-trip Inspection: Inspect the units before loading to ensure they are in good condition. Document the inspection with photos or videos.
Power Supply (if applicable): Ensure the power supply for the refrigeration system is compatible with the shipping container and destination.

6. Potential Risks and Mitigation Strategies

Temperature Fluctuations: Use temperature recorders inside the reefer container to monitor conditions throughout the transit. Choose a reputable shipping partner with a proven track record of maintaining temperature control.
Port Congestion Delays: Book shipments well in advance, especially during peak seasons. Consider alternative ports if necessary and communicate proactively with your shipping partner.
Damage During Handling: Use robust packaging and clearly label units with handling instructions ("fragile," "this side up"). Specify handling instructions to your shipping partner and ensure they are followed.