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Shipping a Video Production Truck Internationally from the UK
Assess Your Cargo
Dimensions and Weight
Accurately measure your truck's length, width, and height, including any extended parts. Weigh the truck, including all equipment, to determine the gross weight. Precision is vital for accurate shipping quotes and efficient transport.
Special Features and Equipment
Create a comprehensive inventory of all special features – satellite dishes, generators, hydraulic ramps, etc. – noting their individual dimensions and weights. High-quality photographs and detailed diagrams are essential. Specify the generator type and its fuel requirements for compliance and safety.
Securing Equipment
Detail how equipment inside the truck will be secured to prevent damage during transit. Specify the packaging materials you intend to use, ensuring they meet industry standards for protection. Clear documentation of your securing method is crucial.
Initial Condition Documentation
Thoroughly document the truck's condition before shipping with comprehensive photos and videos. This serves as crucial evidence for insurance claims should any damage occur during transit.
Choose Your Shipping Method
Roll-on/Roll-off (RoRo)
Suitable for trucks that can drive on and off the vessel. This method is generally cost-effective for suitable vehicles, offering a straightforward shipping solution.
Containerised Shipping
Your truck may need partial or full disassembly before loading into a container. This offers superior protection but might be more expensive and time-consuming.
Breakbulk Shipping
Reserved for exceptionally large or heavy trucks requiring specialised handling. Expect higher costs, but this is often necessary for oversized cargo.
Out of Gauge (OOG) Shipping
Given the size and weight of a video production truck, OOG shipping is almost certainly required. This caters to cargo exceeding standard shipping dimensions.
Find a Specialised Freight Forwarder
Selection Criteria
Select a freight forwarder experienced in handling OOG and Breakbulk cargo. Prioritise those offering comprehensive insurance options, robust tracking capabilities, and a proven global network. Thoroughly research their reputation and check customer reviews. Shipping International is one such provider.
Obtain Necessary Documentation
Essential Documents
Gather essential documents including a commercial invoice, packing list, and certificate of origin. Remember that specific destination country requirements vary significantly (e.g., EU versus USA regulations).
Country-Specific Permits and Licenses
Proactively research and obtain any permits or licenses required for the truck and its equipment in your destination country. Non-compliance can lead to significant delays and penalties.
Arrange Transportation
Multimodal Transport
Transportation often involves a combination of road, rail, and sea transport. Your freight forwarder will optimise the route for cost-effectiveness and transit time.
Secure Proper Insurance
Cargo Insurance Options
Explore various cargo insurance options and their coverage levels (e.g., All Risks, Institute Cargo Clauses). Adequate insurance protects your investment against potential losses.
Customs Clearance
Customs Procedures
Your freight forwarder will typically handle customs clearance. Accurate Harmonised System (HS) codes are crucial to avoid delays and extra costs.
Potential Delays and Costs
Be prepared for potential delays and costs associated with customs inspections and any documentation discrepancies. Clear and accurate documentation is key.
Track Your Shipment
Tracking and Communication
Utilise your forwarder's tracking system to monitor your shipment's progress. Regular updates on the shipment's status are essential for effective planning.
Delivery and On-Site Assistance
Delivery and Unloading
Arrange delivery to your final destination. Specify the level of on-site assistance needed (e.g., crane services, specialised personnel) to ensure smooth unloading.
Shipping International Contact Information
Shipping International is a logistics expert based in the UK. Their website is shippinginternational.co.uk and their email is
