Shipping a Flight Simulator: A Comprehensive Guide

Assessment & Planning

Detailed Dimensions & Weight

Accurately measure (length, width, height) and weigh each simulator component. Include the centre of gravity data.

Destination Analysis

Assess destination accessibility (road access, crane availability, building clearances), power requirements, floor loading capacity, and any special permits required for oversized loads.

Packaging Requirements

Design robust, custom crates protecting against shock, vibration, and moisture. Consider climate control during transit. Specify materials (e.g., plywood, steel bracing), internal cushioning, and vapor barriers. Create a detailed packaging plan with diagrams.

Route Planning

Identify the optimal shipping route, considering port capabilities and potential transit times.

Insurance

Secure comprehensive cargo insurance covering all potential risks.

Handling & Transportation

Loading & Unloading

Use specialised heavy-lift equipment (cranes, forklifts) and experienced riggers for loading and unloading.

Securing

Secure simulator components within crates and on the vessel using appropriate lashing techniques.

Mode of Transport

The choice depends on size and weight:

• Heavy-lift vessel: For extremely large simulators.
• Breakbulk: For components handled individually, often used for smaller or irregularly shaped parts.
• OOG container: If components fit oversized containers, offering a balance between cost and efficiency.

Documentation

Prepare comprehensive documentation including packing lists, weight certificates, and permits.

Customs & Compliance

Export/Import Licenses

Obtain necessary export and import licenses and permits (e.g., export licenses, import permits, CITES permits if applicable).

Customs Declarations

Complete accurate customs declarations, including HS codes. Accurate HS code classification is crucial for smooth customs clearance.

Compliance

Adhere to all relevant international shipping regulations and safety standards.

Monitoring & Tracking

Real-time Tracking

Use GPS tracking to monitor the shipment's location and status.

Communication

Maintain regular communication with all parties involved (shippers, carriers, customs brokers).

Delivery & Installation

On-site Supervision

Oversee unloading and installation for safe and efficient delivery.

Final Inspection

Conduct a final inspection to verify the simulator's condition upon arrival.

Important Considerations

Specialised Carriers

Engage experienced heavy-lift and OOG cargo specialists.

Risk Assessment

Conduct a thorough risk assessment to identify and mitigate potential hazards.

Budget

Factor in all costs, including packaging, handling, transportation, insurance, and customs duties.

Time & Contingency Planning

Allow ample time for planning, documentation, and transportation. Create a detailed project schedule with estimated timelines to account for potential delays, such as port congestion or customs delays. Develop a contingency plan to address unforeseen circumstances.

Shipping International

Information on Shipping International, a UK-based logistics expert, is available at shippinginternational.co.uk or This email address is being protected from spambots. You need JavaScript enabled to view it..