Shipping Live Production Broadcast Units (LPBUs) from the UK

Assessment & Planning

Dimensions & Weight

Accurately measure and weigh each LPBU component, including packaging. Provide both metric and imperial measurements. Detailed weight breakdowns are crucial for accurate freight costing.

Destination

Specify the complete delivery address, including the precise port of discharge and any necessary inland transportation details (e.g., trucking to a specific studio). Include recipient contact information.

Insurance

Secure comprehensive cargo insurance, such as All Risks or Institute Cargo Clauses (A, B, or C), covering loss, damage, theft, and delays. The policy should reflect the full declared value.

Permits & Documentation

Identify and obtain all necessary export and import permits, customs documentation (e.g., commercial invoice, packing list), and other regulatory approvals.

Emergency Contact Information

Provide emergency contact information for both shipper and receiver, including phone numbers and email addresses.

Detailed Equipment Inventory

Create a detailed inventory list of all LPBU components, including serial numbers and unique identifiers.

Incoterms

Select and specify the appropriate Incoterms (International Commercial Terms) to clearly define responsibilities and costs.

Packaging

Crating/Palletizing

Use robust, weatherproof crates or pallets constructed from high-quality plywood. Employ shock-absorbing materials like foam padding, bubble wrap, and air-ride suspension systems. Consider custom-designed crates.

Clear Labeling

Each package must be clearly labelled with dimensions (metric and imperial), weight, handling instructions ("fragile," "this way up," "keep dry"), contact information (shipper and receiver), and a unique identification number.

Choosing the Right Shipping Method

OOG (Out of Gauge)

Likely for larger LPBUs. Requires specialized handling, potentially flat rack or open-top containers. More expensive but necessary for oversized cargo. Consider port infrastructure limitations.

Breakbulk

Suitable for exceptionally large LPBUs or when port infrastructure restricts OOG options. Involves individual handling, increasing damage risk. Generally more expensive and less efficient.

High-Cube Container

Possible if LPBUs fit within dimensional limits, but weight might be an issue. Offers better protection than OOG but may not be suitable for very heavy or oddly shaped equipment.

FCL (Full Container Load)

Least likely unless LPBUs are unusually small and light. Offers cost efficiency and better security if the equipment fits within standard container dimensions and weight limits.

Booking & Transportation

Freight Forwarder

Engage a reputable freight forwarder specializing in OOG cargo and broadcast equipment. Shipping International offers expertise in handling sensitive electronics and international shipping regulations.

Port Selection

Select appropriate ports of loading and discharge based on accessibility, handling capabilities, and proximity to origin and destination points. Consider port congestion and potential delays.

Transportation

Arrange trucking to and from ports using specialized heavy-lift vehicles capable of handling oversized and heavy loads. Ensure the trucking company is insured and experienced.

Customs & Compliance

Documentation

Prepare and submit all necessary customs documentation accurately and completely. Ensure compliance with all relevant regulations for both exporting and importing countries.

Duties & Taxes

Understand and account for all import/export duties, taxes, and other associated fees. Work with the freight forwarder to estimate and manage these costs.

Compliance

Adhere to all relevant international and national regulations, safety standards, and environmental regulations throughout the shipping process.

Monitoring & Delivery

Tracking

Monitor shipment progress using tracking numbers and maintain regular communication with the freight forwarder. Proactive monitoring helps identify and address potential issues.

Delivery

Coordinate delivery to the final destination, including any necessary on-site handling, unpacking, and equipment setup. Ensure the recipient is present and prepared.

Important Considerations

Specialized Handling

LPBUs require extremely careful handling. Clearly specify this on all documentation and communicate it to all parties involved.

Environmental Conditions

Protect equipment from extreme temperatures, humidity, and moisture. Use appropriate packaging and consider climate-controlled transportation where necessary.

Power Supply

Assess power requirements during transit if applicable. Ensure adequate power supply is available during any periods of storage or transit where equipment may need to remain powered.