Shipping Synthetic Fabric Rolls: A Guide

UK Shipping

Volume (Cubic Meters): Accurately measure each roll's length, width, and height. For cylindrical rolls, use the formula: πr²h (where r is the radius and h is the height). For irregularly shaped rolls, approximate the volume by dividing the roll into simpler shapes (e.g., cylinders, rectangular prisms) and summing their individual volumes. Multiply the individual roll volume by the number of rolls to get the total cubic meters.
Weight (Kilograms): Weigh each roll individually using a suitable scale. Sum the individual weights to determine the total weight.
Dimensions: Measure length, width, and height of each roll and the overall dimensions if palletized. Note any irregularities.
Type of Fabric: Specify the exact type (e.g., polyester, nylon, microfiber) and any special treatments (e.g., water-resistant, flame-retardant).
Density: Calculate density (kg/m³) by dividing the total weight (kg) by the total volume (m³). This helps determine packaging and shipping method.

FCL (Full Container Load): Ideal for large volumes. Consider a 20' or 40' dry container depending on your cargo volume. Cost-effective for large shipments. Shipping International offers FCL services.
LCL (Less than Container Load): Suitable for smaller shipments where you share a container with other shippers. More expensive per unit than FCL but better for smaller volumes. Shipping International offers LCL services.
OOG (Out of Gauge): Necessary if your rolls exceed standard container dimensions or weight limits. Requires special handling and potentially higher costs. May require specialized transport. Shipping International handles OOG shipments.
Breakbulk: Only consider if your volume is too small for an FCL or LCL and individual rolls need to be handled separately on a vessel's deck. This is generally the most expensive option. Shipping International offers Breakbulk services.

Pallet Securely: Use strong, appropriately sized pallets (consider heat-treated ISPM 15 pallets for international shipping). Secure rolls tightly using stretch wrap, ensuring no movement during transit.
Wrapping: Use a high-tensile strength, hand-grade stretch film (at least 20 microns thick) for wrapping individual rolls. The amount needed depends on roll size and weight; for larger, heavier rolls, multiple layers may be necessary. Overlap each wrap by at least 50%. Consider shrink wrap for added protection, especially in humid conditions. Choose a PVC or POF shrink wrap suitable for the fabric type. The amount depends on roll size. Use corrugated cardboard corner boards to protect roll edges from impact. Select boards with sufficient thickness and length to extend beyond the roll's edges. Use at least one board per corner.
Labeling: Clearly label each roll and pallet with relevant information (e.g., weight, dimensions, contents, handling instructions). Use durable, weatherproof labels.

Commercial Invoice: Detailed description of goods, quantity, weight, value, and HS code. Ensure accuracy to avoid customs delays.
Packing List: Detailed list of contents of each package, including roll numbers and dimensions. Matches the Commercial Invoice.
Bill of Lading: Contract of carriage between shipper and carrier. Crucial for tracking and claims.
Certificate of Origin (if required): Proof of origin of goods. May be required for customs clearance.
Incoterms: Specify the Incoterms (e.g., CIF, FOB) to clarify responsibilities and costs between buyer and seller.

Prepare all necessary documentation well in advance. Be aware of any specific import duties, taxes, or regulations for synthetic fabrics in the UK. Shipping International can provide guidance on customs clearance.
Use a customs broker if needed for smoother customs clearance. Shipping International can assist with finding a suitable broker.

Obtain adequate cargo insurance to cover the full value of your shipment against loss or damage. Consider all-risks coverage for maximum protection. Shipping International can help arrange cargo insurance.

Damaged Rolls: Thorough packaging and insurance are crucial. If damage occurs, immediately document it with photos and contact the carrier and your insurance provider.
Customs Delays: Ensure all documentation is accurate and complete. A customs broker can help expedite the process. Contact customs authorities if delays persist.