How To Ship Refrigerated Truck Bodies for Retail Chains

 

Guide to shipping refrigerated truck bodies for retail chains. Covers cargo assessment, shipping methods (OOG, breakbulk, FCL), permits, documentation, carrier selection, packaging, transportation, customs clearance, delivery, and risk management.

 

 

Shipping Refrigerated Truck Bodies for Retail Chains

Assess Cargo

Cargo Dimensions and Weight

Accurately determine the length, width, height, weight, and centre of gravity of each truck body. Gather documentation such as manufacturer's specifications and weight certificates. Photograph all sides, noting any unique features or potential damage. Document any pre-existing damage with detailed photographs and descriptions.

Cargo Damage Assessment

Carry out a thorough pre-shipment inspection to record any existing damage. This documentation is vital for insurance claims should further damage occur during transit.

Determine Shipping Method

Oversized/Heavy Cargo (OOG) Shipment

Usually the most cost-effective method for refrigerated truck bodies. Requires specialized handling equipment at origin and destination ports. Permits and escorts may be necessary for road transport. Suitable when dimensions are manageable for OOG handling but exceed standard container sizes.

Breakbulk Shipment

It is considered when dimensions are exceptionally large or port infrastructure limits OOG handling. It involves direct loading onto a vessel, often requiring heavy-lift cranes. It is more expensive and less efficient than OOG. It is best suited for extremely large or unusually shaped truck bodies.

Full Container Load (FCL)

It is only feasible if the dimensions fit within a standard or high-cube container. Loading and unloading challenges may offset cost savings. It is suitable only for smaller refrigerated truck bodies.

Cost Comparison

OOG is generally the most economical for most refrigerated truck bodies. Breakbulk is considerably more expensive, while FCL may only be cost-effective for smaller units fitting standard containers. The final cost depends on dimensions, weight, origin, destination, and chosen carrier.

Secure Necessary Permits and Documentation

Export and Import Licenses

Obtain necessary export documentation from the country of origin and import permits for the destination country. These requirements vary by country and cargo type.

Oversized/Heavy Cargo Permits

Secure permits for oversized/heavy cargo transport on roads and at ports. These permits often involve route planning and escort vehicle requirements.

Insurance

Comprehensive cargo insurance is essential, including cargo insurance, liability insurance, and potentially other specialized coverages, depending on the shipment's value and risk profile.

Bill of Lading

A precise and thorough bill of lading is essential, outlining cargo specifics, handling instructions, and Incoterms (International Commercial Terms) to define responsibilities for both the buyer and seller.

Certifications

Acquire all necessary certifications for materials utilised in constructing the truck body, ensuring adherence to international and destination country regulations. Depending on the shipping method and route, compliance with regulations like IMO and SOLAS might be required.

Select Carrier and Port

Carrier Selection

Shipping International recommends choosing a carrier with proven experience in handling OOG/Breakbulk cargo, a strong safety record, adequate insurance coverage, and a sound financial standing. Check their reputation and client reviews.

Port Selection

Select suitable ports with adequate OOG/Breakbulk cargo handling facilities at the origin and destination. Consider proximity to the final destination, congestion levels, customs efficiency, and available infrastructure.

Packaging and Securing

Protection

Protect vulnerable areas with appropriate padding (e.g., bubble wrap, foam padding) and bracing (e.g., wooden supports, straps). Use materials suitable for the environment and transit conditions. Consider using sustainable and recyclable packaging materials.

Securing

Secure the cargo to the transport vehicle (flat rack, Breakbulk vessel) using appropriate lashing and securing methods (e.g., chains, straps, wedges) adhering to relevant international standards (e.g., ISO standards). Develop a detailed securing plan.

Transportation

Origin to Port

Arrange road transport using specialized lowboy trailers and escorts if necessary. Plan for potential road restrictions and obtain any required permits. Prioritize fuel-efficient transportation options.

Port Handling

Oversee loading onto the vessel, ensuring proper securing and stowage. Coordinate with stevedores and port authorities.

Ocean Freight

Monitor the shipment during transit, tracking its location and status. Address any unforeseen issues promptly. Utilize GPS tracking and real-time updates for improved efficiency and transparency.

Port to Destination

Arrange inland transport from the destination port to the final delivery point, potentially requiring specialized trailers and escorts. Plan for potential delays or disruptions. Prioritize fuel-efficient transportation options.

Customs Clearance

Export Customs

Facilitate seamless export customs clearance at the origin port by supplying all required documentation and collaborating with customs brokers if necessary.

Import Customs

Handle import customs clearance at the destination port, providing all required documentation and working with customs brokers to expedite the process.

Delivery and Inspection

Delivery Schedule

Create a detailed delivery schedule and establish clear communication protocols with all parties involved.

Inspection

Conduct a thorough inspection upon arrival, including visual inspection, dimensional verification, and weight verification. Document any damage or discrepancies.

Damage Claims

Establish a clear process for handling potential damage claims, utilizing pre-shipment documentation and inspection reports.

Risk Management

Identify potential risks throughout the shipping process (damage, theft, delays, etc.) and implement mitigation strategies. This includes contingency planning for unforeseen circumstances.

Environmental Considerations

Prioritise fuel-efficient transportation options to minimize carbon emissions. Utilize sustainable and recyclable packaging materials whenever possible. Explore opportunities to reduce waste throughout the shipping process.

Technology Integration

Utilise GPS tracking and other technologies to monitor shipments in real-time. This improves efficiency, transparency, and allows for proactive problem-solving.

Regulatory Compliance

Ensure full compliance with all relevant international and national regulations throughout the shipping process. This includes, but is not limited to, the International Maritime Organization (IMO) regulations and the Safety of Life at Sea (SOLAS) convention, as applicable.

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