Shipping Portable Projection Towers: A Guide

Assess Cargo Dimensions and Weight

Precise Measurements are Crucial

Accurately measure each tower's height, width, and length in centimetres (cm) or inches (in). Weigh each tower in kilograms (kg) or pounds (lbs). For oversized or out-of-gauge (OOG) shipments, use a certified surveyor to ensure accuracy. This is crucial for accurate quotes and appropriate handling.

Choose Shipping Method

OOG Container (Preferred for Most Towers)

If towers exceed standard container dimensions (20ft, 40ft, 40ft high cube) or if damage risk is high (e.g., fragile components), an OOG container is safest. These containers are designed for oversized or heavy cargo and offer superior protection.

Breakbulk (For Exceptionally Large/Heavy Towers)

For exceptionally large or heavy towers, Breakbulk shipment (direct loading onto the vessel's deck) might be necessary. This involves specialised securing methods, such as lashing, to prevent movement during transit. Breakbulk shipments are more expensive and carry a higher risk of damage due to weather exposure.

FCL (Full Container Load) (Least Preferred)

Only consider FCL if towers comfortably fit within a standard container and the risk of damage is minimal. This is generally less suitable for projection towers due to their fragility.

Secure Necessary Permits and Documentation

Essential Documentation

Gather required export/import licenses, customs documentation (commercial invoice, packing list, certificate of origin), and any OOG permits. Specify Incoterms (e.g., CIF, FOB) to define responsibilities between buyer and seller. Detailed cargo specifications are essential for customs clearance.

Packaging and Crating

Custom-Built Crates for Maximum Protection

Proper packaging is vital. Custom-built crates using strong materials like plywood or OSB are recommended, especially for Breakbulk or OOG shipments. Use appropriate padding (bubble wrap, foam) and bracing techniques to prevent shifting and impact damage. Consider corner protectors and other specialised packaging materials to safeguard fragile components.

Port Selection

Strategic Port Choice

Select ports with suitable handling facilities for OOG or Breakbulk cargo. Consider port proximity to both origin and destination to minimise transportation costs and transit time.

Freight Forwarder Selection

Experienced Freight Forwarder

Choose a freight forwarder with proven experience in handling OOG/breakbulk cargo and a thorough understanding of UK regulations. Look for certifications and a strong track record of successful shipments. Shipping International offers such services.

Insurance

Comprehensive Cargo Insurance

Obtain comprehensive cargo insurance, such as All Risks or Institute Cargo Clauses, to cover potential damage or loss during transit. Ensure the policy adequately covers the shipment's value.

Tracking and Monitoring

Real-Time Shipment Tracking

Utilise GPS tracking or other technologies to monitor the shipment's progress. This allows for proactive issue resolution and provides peace of mind.

Delivery and Unpacking

Safe and Efficient Unloading

Arrange for appropriate equipment (forklifts, cranes) and trained personnel for unloading and unpacking at the destination. Implement safety protocols to prevent accidents and damage.

Important Considerations

Weight Distribution

Evenly distribute weight within the container or on the vessel's deck to prevent instability. Calculate the centre of gravity to ensure stability and minimise the risk of tipping.

Centre of Gravity

Carefully consider the tower's centre of gravity during packaging and securing. Proper weight distribution is crucial to prevent tipping during transit.

Weather Conditions

Account for potential weather impacts, especially for breakbulk shipments. Choose appropriate packaging and securing methods to protect against exposure to the elements.

Cost Analysis

Compare costs for each shipping method, factoring in packaging, handling, insurance, and potential delays.

Potential Damage

Common damage scenarios include lens damage, scratches, and structural damage. Use appropriate packaging and handling techniques to mitigate these risks.