Shipping Modular Museum Shelters: A Comprehensive Guide

I. Assess Your Cargo

Precise dimensions (L, W, H), weight, center of gravity
Detailed drawings and specifications
Material certifications and weight certificates
Structural integrity assessment (engineering report)

II. Choose Your Shipping Method

Out-of-Gauge (OOG) / Flat Rack: Suitable for shelters within manageable OOG limits. Cost-effective for multiple units.
Breakbulk: For exceptionally large or unusually shaped shelters. Requires specialized handling and heavy lift vessels. Most expensive option.
Heavy Lift: For extremely heavy or oversized shelters. Requires specialized vessels and lifting equipment. Most expensive.
Roll-on/Roll-off (RoRo): Suitable if shelters can be driven onto and off the vessel. Cost-effective for appropriate shelters.

III. Select Your Carrier

Experience in handling OOG/project cargo
Proven track record
Adequate insurance
Relevant certifications (e.g., ISO 9001)
Positive customer reviews

IV. Secure Necessary Permits and Documentation

Export/import licenses
Customs documentation (HS Codes)
EUR1 certificates (if applicable)
Phytosanitary certificates (if applicable)
Permits for oversized/heavy cargo transport
Port and inland transport permits

V. Packaging and Securing Your Shelters

Custom crating, bracing, and weatherproofing
Appropriate materials (plywood, steel, protective films)
Detailed lashing plans approved by the carrier

VI. Arrange Inland Transportation

Specialized heavy-lift vehicles
Permits for oversized loads
Pilot vehicles (if necessary)

VII. Port Handling and Coordination

Coordinate with port authorities and stevedores
Factor in terminal handling charges (THC) and other port fees
Specify special handling requirements

VIII. Obtain Comprehensive Cargo Insurance

Institute Cargo Clauses (A, B, or C)
Coverage aligned with cargo value and risks

IX. Track and Monitor Your Shipment

Utilize the carrier's tracking system

X. Delivery, Unpacking, and Customs Brokerage

Coordinate delivery and unpacking
Ensure appropriate lifting equipment
Engage a customs broker

XI. Detailed Cost Breakdown

Carrier Fees: Vary significantly based on method, distance, weight, and dimensions.
Port Charges: Terminal handling charges (THC), wharfage, and other port-specific fees. These vary by port and cargo type.
Insurance: Premiums depend on the value of the cargo, the chosen coverage level (Institute Cargo Clauses A, B, or C), and the inherent risks of the shipment.
Inland Transportation: Costs depend on distance, vehicle type (specialized heavy-lift), permits, and potential escorts.
Permits: Fees vary by location and type of permit (import/export, oversized load, etc.).
Packaging: Costs depend on the size and complexity of the required crating, bracing, and weatherproofing.

XII. Troubleshooting Guide

Delayed Permits: Proactively apply for permits well in advance, have backup plans, and engage a specialized expediting service if necessary.
Damaged Goods: Thoroughly document the condition of the shelters before shipping, use high-quality packaging and securing methods, and ensure adequate insurance coverage.
Port Congestion: Plan for potential delays, consider alternative ports, and work closely with the carrier and port authorities.
Customs Issues: Engage an experienced customs broker to handle all documentation and procedures correctly, ensuring compliance with all regulations.

XIII. Checklist

Information on checklists is available from Shipping International.

XIV. Important Considerations

OOG and Breakbulk shipping are more expensive than standard container shipping.
Lead times are significantly longer (weeks or months).
Conduct a thorough risk assessment and implement mitigation strategies.
Consider UK port limitations and accessibility for OOG cargo.

Contact Information for Shipping International

Logistics Expert, Shipping International
This email address is being protected from spambots. You need JavaScript enabled to view it.
Tel: 0330 027 0450