How To Ship Modular Exhibitor Racks

 

UK guide to shipping modular exhibition racks. Learn how to assess cargo, choose shipping methods (FCL, OOG, breakbulk), find a freight forwarder, and handle customs. Get a quote from Shipping International.

 

 

Shipping Modular Exhibitor Racks in the UK

Assess Your Cargo

Accurately measure each rack's dimensions (length, width, height) and weight. Note any irregular shapes, and consider weight distribution for optimal balance and cost-effective shipping. Accurate measurements are crucial for cost estimation. Photograph each rack for reference. Total weight and volume are essential for determining shipment type and cost.

Determine Shipment Type

The choice depends on rack size and weight:

FCL (Full Container Load)

Suitable for smaller, lighter racks fitting within standard 20' or 40' containers (or high cube variants offering increased height). Maximise cube utilisation to reduce costs. Examples include racks under 2.4m x 1.2m x 2m, with a total shipment weight under 20,000kg.

OOG (Out of Gauge)

For racks exceeding standard container dimensions or weight limits. Requires specialised handling, securing, and potentially permits. Examples include racks exceeding 2.4m x 1.2m x 2m or weighing over 20,000kg. Expect higher costs and longer lead times.

Breakbulk

For very large or unusually shaped racks. Individual units secured directly onto a vessel. This is the most expensive and least efficient option. Examples include exceptionally large or oddly shaped racks that cannot be containerised.

Choose a Shipping Method

Select FCL, OOG, or Breakbulk based on your assessment. Shipping International can advise on the most suitable method.

Packaging and Securing

Use appropriate materials (crates, pallets, protective wrapping) to prevent damage. OOG and Breakbulk require robust securing. Use certified packaging for fragile items. Examples include plywood crates for added protection, bubble wrap for individual components, and secure strapping for pallets.

Documentation

Prepare necessary documents including: Commercial Invoice, Packing List, Bill of Lading, Certificate of Origin (if applicable), and any required permits or certificates. Shipping International can assist with this process.

Customs Clearance

Comply with UK import/export regulations. Shipping International handles customs brokerage. Determine the appropriate UK customs codes for your exhibition racks.

Insurance

Protect your investment with adequate cargo insurance (e.g., All Risks, Institute Cargo Clauses).

Tracking and Delivery

Use online tracking tools provided by Shipping International. Provide accurate delivery addresses and contact information.

Incoterms

Understanding Incoterms is crucial. DDP (Delivered Duty Paid) means the seller covers all costs and risks until delivery. DAP (Delivered at Place) means the seller delivers to a named place, but the buyer covers import duties and taxes. CIF (Cost, Insurance, and Freight) means the seller covers costs and insurance to the port of destination, but the buyer is responsible from there. Choose the Incoterm that best suits your needs and budget.

Specific UK Considerations

Account for potential delays at UK ports (check for updates online), post-Brexit customs procedures, and inland transportation from the port. Plan for potential customs inspections and their impact on delivery times. Consider dedicated versus shared road haulage options. To mitigate port congestion, book shipments well in advance and consider alternative ports if feasible. Understanding these factors is crucial for successful shipping.

Sustainability

Consider sustainable shipping practices. Use eco-friendly packaging materials (e.g., recycled cardboard) and inquire about carriers with carbon offsetting programs to reduce your environmental impact. Shipping International can provide information on sustainable options.

Cost Estimation

Shipping costs depend on weight, volume, distance, shipment type, and insurance. Shipping International provides cost estimates.

Shipping International

Shipping International is a logistics expert based in the UK. Further information can be found at shippinginternational.co.uk or by contacting This email address is being protected from spambots. You need JavaScript enabled to view it. or calling 0330 027 0450.

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