Shipping Microwave Antennas: A Guide

Assessment & Planning

• Dimensions & Weight: Accurate measurements (length, width, height) and weight are vital. Provide detailed drawings and specifications, including centre of gravity calculations for oversized loads. Use metric measurements for international shipping.
• Destination Port: Specify the precise port of discharge, including terminal and any specific handling requirements. Verify port capabilities for handling oversized and Heavy Lift Cargo.
• Shipment Type: Determine if Full Container Load (FCL), Out of Gauge (OOG), or Breakbulk is needed. OOG shipments require specialized handling and documentation. Breakbulk is for very large antennas unsuitable for containers.
• Insurance: Secure comprehensive cargo insurance covering all risks, including damage, loss, and delays. All-risks insurance offers maximum protection.

Packaging & Securement

• Custom Crating (if needed): Design robust, weatherproof crates suited to the antenna's shape and fragility. Use high-quality materials like marine-grade plywood (at least 18mm thick) and suitable fasteners. Consider pressure-treated lumber to prevent pest infestation.
• Internal Bracing: Secure the antenna within the crate using appropriate dunnage (wood, foam, etc.) to prevent movement. Use shock-absorbing materials to protect against vibration and impact. Custom-designed internal bracing may be necessary for complex antenna shapes.
• External Securement (OOG/Breakbulk): For OOG or Breakbulk, use heavy-duty straps, lashings, and blocking to secure the antenna to the flat rack or vessel deck. Adhere to all relevant SOLAS regulations for securing cargo during transit. Use certified lashing materials and techniques.

Documentation

• Commercial Invoice: An accurate description of goods is needed, including HS code, weight, dimensions, value, and country of origin. Include detailed specifications and drawings.
• Packing List: A detailed list of contents within each package, including quantity, description, and weight of each item.
• Bill of Lading: This is the contract of carriage between shipper and carrier. Ensure all details are accurate and complete.
• Weight & Dimension Certificate: Official verification of weight and dimensions from a certified weighbridge and surveyor is required.
• Drawings & Specifications: Detailed technical drawings and specifications of the antenna are essential for customs and handling.
• Export License (if required): Check for export restrictions and obtain necessary licenses before shipping.

Transportation

• Carrier Selection: Choose a reputable carrier experienced in handling OOG/breakbulk cargo and with a proven track record of successful antenna shipments. Request references and check their insurance coverage. Shipping International offers this service.
• Port Handling: Arrange for specialized handling equipment (cranes, forklifts) at both origin and destination ports. Confirm the availability of appropriate equipment and skilled personnel.
• customs clearance: Ensure all necessary customs documentation is prepared and submitted to expedite clearance. Engage a customs broker if needed to navigate complex regulations.

Monitoring & Tracking

• Real-time Tracking: Utilize tracking systems to monitor the shipment's progress. Regularly check the shipment's status and location. Shipping International provides tracking information.
• Communication: Maintain regular communication with the carrier and relevant parties. Address any issues promptly and efficiently.

Important Considerations

• Permits & Licenses: Obtain any necessary permits or licenses for oversized/heavy cargo transport, including road permits for land transport and port permits for handling.
• Route Planning: Consider route restrictions (bridges, tunnels, weight limits) for oversized shipments. Plan the route carefully to avoid delays and potential damage.
• Weather Conditions: Monitor weather conditions and adjust shipping plans as needed. Delays may be necessary to avoid adverse weather conditions.

Checklist:

• [ ] Accurate Dimensions & Weight
• [ ] Destination Port Details
• [ ] Shipment Type Determined (FCL/OOG/Breakbulk)
• [ ] Comprehensive Cargo Insurance Secured
• [ ] Custom Crating (if needed) Designed & Built
• [ ] Internal Bracing Implemented
• [ ] External Securement (if OOG/Breakbulk)
• [ ] Commercial Invoice Completed
• [ ] Packing List Prepared
• [ ] Bill of Lading Completed
• [ ] Weight & Dimension Certificate Obtained
• [ ] Drawings & Specifications Provided
• [ ] Export License (if required) Obtained
• [ ] Carrier Selected & Confirmed
• [ ] Port Handling Arranged
• [ ] customs clearance Documentation Prepared
• [ ] Real-time Tracking System in Place
• [ ] Permits & Licenses Obtained
• [ ] Route Planned
• [ ] Weather Conditions Monitored

Troubleshooting:

• Damaged Goods: Immediately contact the carrier and your insurance provider. Document the damage with photos and a detailed report.
• Delays: Contact the carrier to understand the cause of the delay and request an updated ETA.
• Customs Issues: Engage a customs broker to assist with resolving any customs-related problems.

Shipping International Information:

• Website: shippinginternational.co.uk
• Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
• Tel: 0330 027 0450