How To Ship Industrial Air-Cooled Freezers: A Comprehensive Guide

I. Assess the Cargo

Accurate Measurements and Weight: Precisely measure (length, width, height) and weigh (kg) the freezer, noting the center of gravity. Conduct a pre-shipment inspection, documenting any damage with photos.
Refrigerant Details: Identify refrigerant type and quantity for customs declarations and hazardous materials regulations (ADR/RID).
Damage Inspection: Thoroughly inspect for pre-existing damage, documenting all flaws with photos and descriptions.

Shipping Modes: Select the optimal mode (sea, rail, road) based on distance, cost, transit time, and infrastructure.
Container Types: Consider flat rack, open-top containers, or specialized trailers based on freezer size and weight.
Route Selection: Choose a route considering cost, transit time, and potential risks (weather, political instability). Conduct a thorough risk assessment.

Freight Forwarder Checklist: Verify experience shipping industrial freezers, insurance coverage, OOG handling, emergency contact details, client references, and UK port operations track record. Shipping International offers these services.

Crate construction: Use sturdy crates constructed from appropriate materials (e.g., plywood) with sufficient thickness to withstand transit stresses. Internal bracing should be designed to prevent movement and impact damage. Consider using corner protectors and padding.

Securing Techniques: Develop a detailed securing plan using appropriate bracing materials (wood, steel) and lashing techniques. Consult your freight forwarder and potentially a rigging specialist. Include visual aids.
Lashing Materials: Specify lashing materials (chains, straps, ropes) and their appropriate use, ensuring they're rated for the freezer's weight and dimensions.

Heavy-Lift Equipment: Arrange specialized heavy-lift equipment (cranes, forklifts) at origin and destination ports. Pre-plan with port authorities.

Essential Documents: Prepare Commercial Invoice, Packing List, Bill of Lading, Certificate of Origin (if needed), cargo securing plan, OOG cargo declaration, insurance documentation, Incoterms, HS Codes.

Cargo Insurance Types: Understand different cargo insurance types (e.g., Institute Cargo Clauses A, B, C) and choose a policy with adequate coverage.

Customs Procedures: Understand HS codes and required customs documentation to avoid delays.

Tracking Methods: Use tracking systems (GPS, online portals) to monitor shipment progress.

Condensation: Use vapor barriers and desiccant packs within the crate to prevent moisture damage.
Vibration Damage: Ensure secure bracing and cushioning to minimize vibration during transit.
Impact Damage: Use corner protectors and padding to protect vulnerable areas.
Refrigerant Leaks: Ensure the refrigerant system is properly secured and inspected before shipping. Comply with all relevant regulations for hazardous materials.
Theft: Use tamper-evident seals and consider additional security measures.

Ensure even weight distribution.
Consider weather conditions and adjust securing measures accordingly.
Check for port restrictions.
Obtain necessary permits for oversized cargo.
Address potential risks (damage, theft, spoilage) and outline mitigation strategies.
Establish emergency procedures.
Address temperature control, refrigerant handling, and regulatory compliance.