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Shipping Historical Vehicle Crates (Trains & Carts): A Guide
Pre-Shipment Assessment
Detailed Inventory
Create a comprehensive inventory listing each crate's dimensions (length, width, height), weight, and a unique identification number. Note any fragile components (e.g., glass, delicate woodwork, intricate metal details) and areas needing special care. Photograph each crate from multiple angles.
Weight & Balance
Determine the precise weight and center of gravity for each crate. This is vital for safe loading and securing.
Handling Requirements
Specify any special handling instructions (e.g., lifting points, maximum tilt angle, fragile areas).
Destination Details
Obtain precise destination details including the full address, contact information, accessibility (cranes, road access), and any local regulations.
Insurance
Secure adequate cargo insurance.
Choosing the Right Transport
OOG Shipping
Due to the size and weight of the crates, OOG (Out of Gauge) shipping is essential. Specialized trailers (lowboy, extendable), heavy-lift vessels (roll-on/roll-off, Breakbulk), and potentially cranes will be required. Costs will vary depending on crate dimensions and weight.
Route Planning
Plan the optimal route, considering weight restrictions, bridge clearances, and other infrastructural limitations.
Environmental Considerations
Explore environmentally friendly shipping options, such as carbon offsetting programs or choosing fuel-efficient transport. Prioritize routes and carriers with strong sustainability initiatives.
Documentation
Packing List
A detailed packing list matching the inventory (PDF preferred).
Commercial Invoice
An accurate description of goods, value, and weight (PDF preferred).
Bill of Lading
The contract of carriage outlining responsibilities and liabilities (PDF preferred).
Certificate of Origin
May be required depending on the destination country (PDF preferred).
Special Handling Instructions
A separate document clearly outlining all handling requirements (PDF preferred).
Photos
Include high-quality photos of the crates and any damage noted (JPEG preferred).
Crate Preparation & Loading
Crate Design
Ensure crates are robust enough to withstand shipping, using appropriate materials (plywood, steel) and construction techniques. Consider climate control (e.g., temperature-controlled containers) if necessary. Refer to relevant industry standards for crate construction.
Securing
Use appropriate lashing and securing methods (e.g., ratchet straps, chains) to prevent movement during transit. Include diagrams or photos illustrating proper techniques.
Loading Supervision
Supervise the loading process to ensure proper handling and securement.
Customs & Compliance
Export Documentation
Prepare all necessary export documentation well in advance. This may include CITES permits if applicable.
Import Regulations
Research and comply with all import regulations in the destination country.
Customs Broker
Information regarding customs brokers is available.
Tracking & Delivery
Real-time Tracking
Utilize tracking systems (e.g., GPS tracking) to monitor the shipment's progress.
Delivery Supervision
Arrange for supervision during unloading to prevent damage.
Post-Delivery Inspection
Conduct a thorough inspection upon arrival, documenting the condition of the crates and noting any damage. Report any discrepancies to the insurance company immediately.
Emergency Procedures
Establish clear communication channels and procedures for handling emergencies, including accidents, delays, and damage during transit. Have contingency plans in place and designated contact persons.
Contact Information
Information regarding Shipping International can be found at shippinginternational.co.uk. Their email address is
