Shipping Floating Solar Installations: A Guide

Assessment & Planning

Detailed Inventory

Create a comprehensive inventory listing every component (solar panels, pontoons, anchors, cabling, inverters etc.), including precise dimensions (length, width, height, and thickness), weight (in kg and lbs), material type (steel, aluminium etc.), and quantity. High-resolution photographs and detailed CAD drawings are essential for accurate assessment and customs clearance. Include serial numbers where applicable for traceability.

Port Survey

Conduct a thorough survey of both origin and destination ports to assess their capabilities for handling oversized and out-of-gauge (OOG) or Breakbulk cargo. Verify crane lifting capacity (SWL), quayside space availability, the presence of specialised heavy-lift equipment (e.g., gantry cranes, mobile harbour cranes), and the availability of suitable storage areas. Consider potential congestion and scheduling constraints.

Vessel Selection

Select appropriate vessels based on cargo weight, dimensions, and volume. Heavy-lift vessels are ideal for large, single-unit components, while Breakbulk carriers are suitable for smaller, disassembled components. Evaluate vessel capacity, transit time, cost, and the carrier's experience with OOG/Breakbulk shipments. Consider factors like stability and seaworthiness for the specific route and weather conditions.

Route Planning

Develop an optimal shipping route, considering waterway restrictions (depth, width, bridge clearances), canal transits (Suez, Panama), and potential weather challenges (storms, high seas). Utilise specialised software for route optimisation, factoring in fuel efficiency and potential delays. Obtain necessary permits and clearances for each transit point.

Packaging & Securing

Design robust, customised packaging solutions to protect components during transit. This might involve custom-built crates, steel cradles, shock-absorbing materials, and weatherproof coverings. Develop a detailed lashing plan for OOG shipments, specifying securing points, lashing materials (e.g., high-tensile steel straps, chains), and tension requirements. Ensure compliance with international maritime standards (e.g., IMO/SOLAS).

Documentation & Permits

Detailed Cargo Manifest

Prepare a precise cargo manifest listing each component with detailed descriptions, dimensions, weight, material, and hazardous material declarations (if applicable). Include HS codes for customs classification. Ensure accuracy to avoid delays and penalties.

OOG/Breakbulk Cargo Declaration

Notify shipping lines and ports well in advance (at least 4-6 weeks) about the OOG/Breakbulk nature of the cargo. Provide detailed dimensions and weight information to allow for proper planning and resource allocation.

Import/Export Licenses & Permits

Obtain all necessary import and export licenses, permits, and certificates of origin from relevant authorities in both the origin and destination countries. This may include environmental permits, customs declarations, and phytosanitary certificates (if applicable).

Insurance

Secure comprehensive cargo insurance covering all risks, including loss, damage, theft, and delays. Consider insuring against specific risks relevant to floating solar installations, such as water damage and corrosion.

Transportation & Handling

Origin Handling

Arrange for specialised heavy-lift equipment (cranes, forklifts etc.) at the origin port to load components onto the vessel. Supervise the loading process to ensure secure placement and lashing according to the approved plan. Document the loading process with photographs and videos.

Transit

Monitor the shipment throughout the voyage using GPS tracking and regular communication with the vessel's crew. Address any unforeseen issues promptly. Regularly check weather reports and adjust the route if necessary.

Destination Handling

Arrange for specialised heavy-lift equipment at the destination port to unload components. Supervise the unloading process to prevent damage. Ensure proper handling and storage until onward transportation to the installation site.

Delivery

Arrange for onward transportation from the port to the final installation site using appropriate vehicles and equipment. Consider the weight, dimensions, and fragility of the components when selecting transport methods.

Risk Management

Contingency Planning

Develop a comprehensive contingency plan to address potential delays, damage, or other unforeseen circumstances. This should include alternative shipping routes, backup equipment, and communication protocols.

Communication

Maintain clear and consistent communication with all stakeholders (shippers, carriers, port authorities, customs officials, insurers) throughout the shipping process. Use a centralised communication system to ensure timely information sharing.

Choosing OOG vs. Breakbulk

Decision Matrix

A decision matrix comparing OOG and Breakbulk shipping for floating solar installations would consider factors like component size, weight, fragility, cost, and transit time. OOG is generally more efficient for large, robust components, while breakbulk is better suited for smaller, more fragile components that can be disassembled and reassembled.

Important Considerations

Weather Conditions

Floating solar installations are sensitive to extreme weather. Select vessels and shipping times that minimise exposure to severe weather conditions. Utilise weather forecasting services to optimise the shipping schedule.

Environmental Regulations

Adhere to all relevant international and national environmental regulations throughout the shipping process. This includes regulations related to marine pollution, waste disposal, and the transport of hazardous materials.

Safety

Prioritise safety at every stage, from packaging and handling to transportation and unloading. Comply with all relevant safety regulations and provide appropriate safety training to personnel involved in the shipping process.

Information on Shipping International is available at shippinginternational.co.uk. Shipping International can be contacted via email at This email address is being protected from spambots. You need JavaScript enabled to view it. or by telephone at 0330 027 0450.