Shipping Commercial Kitchen Equipment in the UK

Assessing Your Cargo

Categorising Your Equipment

Accurately detailing each item's dimensions, weight, and fragility is vital. This dictates the best shipping method. Shipping International can assist with this process.

FCL (Full Container Load)

Suitable for smaller, lighter, consolidated items. Cost-effective for multiple items. Examples include multiple smaller ovens, sets of utensils, and smaller food preparation equipment. Weight and dimension ranges vary depending on container size.

OOG (Out of Gauge)

For oversized or overweight items exceeding standard container limits. Requires specialised handling and may cost more. Examples include large industrial mixers, walk-in refrigerators, and heavy-duty ranges. Weight often exceeds 10,000kg, and dimensions frequently surpass standard container limits.

Breakbulk

Used for extremely large or unusually shaped items unsuitable for standard containers. The most expensive option, requiring individual securing and loading. Examples include exceptionally large ovens, custom-made fabrication equipment, and extremely long conveyor belts. Dimensions and weights are highly variable and often need bespoke transport solutions.

LCL (Less than Container Load)

An alternative to FCL for smaller shipments sharing a container, offering cost savings but potentially longer transit times.

Choosing Your Shipping Method

Your cargo's characteristics determine the best method. Shipping International offers various options.

Securing Proper Packaging & Crating

Custom Crating

Essential for OOG and Breakbulk shipments, and highly recommended for fragile FCL items. Use robust materials like ISPM 15 certified plywood or OSB for crates. Internal bracing and dunnage (protective filler material) are crucial to prevent shifting during transit. Secure items properly within the crate to prevent damage.

Internal Protection

Use ample padding (foam, bubble wrap, air pillows) to prevent scratches and damage. Consider custom-fit foam inserts for particularly delicate items.

Clear Labelling

Mark crates clearly with visible labels indicating contents, handling instructions ("fragile," "this way up"), weight, dimensions, and contact information. Use durable, weatherproof labels.

Arranging Transportation

Inland Haulage

Arrange transport from your location to the port of departure. Use specialised carriers for OOG shipments, ensuring vehicles are appropriately sized and equipped for safe transport. Shipping International can provide guidance on this.

Ocean Freight

Select a reputable shipping line experienced in handling commercial kitchen equipment. Consider transit time, reliability, and insurance options. Shipping International has established relationships with various shipping lines.

Customs Brokerage

Engage a customs broker to handle import/export documentation (e.g., commercial invoice, packing list, certificate of origin) and customs clearance. They ensure compliance with all relevant regulations. Shipping International can recommend reputable brokers.

Insurance

Obtain adequate cargo insurance to cover potential losses or damage during transit. Consider all-risks coverage or Institute Cargo Clauses (A, B, or C) based on your risk tolerance and the shipment's value.

Tracking & Delivery

Use tracking systems to monitor shipment progress. Arrange delivery to your final destination. Consider specialised offloading equipment for OOG/Breakbulk shipments to prevent damage. Shipping International can assist with tracking and delivery arrangements.

Specific UK Considerations

Port Congestion

Factor in potential port delays when planning your shipment timeline. Research current port congestion levels and consider alternative ports if necessary.

Brexit Regulations

Ensure compliance with all post-Brexit import/export regulations. This includes obtaining necessary certifications and documentation for your specific equipment. Shipping International stays updated on all relevant regulations.

Documentation Requirements

• Commercial Invoice
• Packing List
• Bill of Lading
• Certificate of Origin
• Certificates of Compliance (where applicable)
• Import/Export Licenses (where applicable)

Cost Estimation

Costs vary greatly depending on factors like size, weight, distance, shipping method, and insurance. Shipping International can provide cost estimates.

Checklist

1. Assess cargo and categorize equipment (FCL, OOG, Breakbulk, LCL).
2. Choose shipping method.
3. Secure proper packaging and crating.
4. Arrange inland haulage.
5. Select Ocean freight.
6. Engage customs brokerage.
7. Obtain adequate cargo insurance.
8. Use tracking systems.
9. Arrange delivery.
10. Ensure compliance with UK regulations (Brexit, port congestion).
11. Gather all necessary documentation.

Shipping International offers comprehensive services for shipping commercial kitchen equipment.