Shipping Commercial Kitchen Equipment to the UK

Cargo Assessment

A precise assessment of your commercial kitchen equipment is the foundation of a successful shipment. Accurate details regarding each item's dimensions, weight, and fragility are essential to determine the optimal shipping method.

Equipment Categorisation

Classifying your equipment correctly ensures appropriate handling and transportation. The following categories are commonly used:

FCL (Full Container Load)

FCL is suitable for shipments where you have enough cargo to fill an entire container. This is a cost-effective option for multiple items. Examples include several smaller ovens, utensil sets, and smaller food preparation appliances. Weight and dimension ranges vary based on container size.

LCL (Less than Container Load)

LCL provides an alternative to FCL for smaller shipments. Your goods share a container with other cargo, offering potential cost savings. However, transit times may be longer.

OOG (Out of Gauge)

OOG is for oversized or overweight items that exceed standard container dimensions. This requires specialised handling and may incur additional costs. Examples include large industrial mixers, walk-in refrigerators, and heavy-duty ranges. Weights often exceed 10,000kg, and dimensions frequently surpass standard container limits.

Breakbulk

Breakbulk is employed for extremely large or unusually shaped items unsuitable for standard containers. This is typically the most expensive option, as it requires individual securing and loading. Examples include exceptionally large ovens, custom-made fabrication equipment, and very long conveyor belts. Dimensions and weights are highly variable and often necessitate bespoke transport solutions.

Shipping Method Selection

The characteristics of your cargo will dictate the most suitable shipping method.

Packaging and Crating Procedures

Custom Crating

Custom crating is essential for OOG and Breakbulk shipments. It is also highly recommended for fragile FCL items. Use robust materials such as ISPM 15 certified plywood or OSB for crate construction. Internal bracing and dunnage (protective filler material) are crucial to prevent shifting during transit. Secure items firmly within the crate to minimise the risk of damage.

Internal Protection

Employ ample padding (foam, bubble wrap, air pillows) to prevent scratches and other damage. Consider custom-fit foam inserts for particularly delicate items.

Clear Labelling

Mark crates clearly with visible labels indicating contents, handling instructions ("fragile," "this way up"), weight, dimensions, and contact information. Use durable, weatherproof labels to withstand the rigours of shipping.

Transportation Logistics

Inland Haulage

Arrange transport from your location to the port of departure. Engage specialised carriers for OOG shipments, ensuring vehicles are appropriately sized and equipped for safe transport.

Ocean Freight

Select a reputable shipping line experienced in handling commercial kitchen equipment. Consider transit time, reliability, and insurance options. Shipping International has established relationships with various shipping lines.

Customs Brokerage

Engage a customs broker to manage import/export documentation (e.g., commercial invoice, packing list, certificate of origin) and customs clearance. They ensure compliance with all relevant regulations. Shipping International can recommend reputable brokers.

Cargo Insurance

Obtain adequate cargo insurance to cover potential losses or damage during transit. Consider all-risks coverage or Institute Cargo Clauses (A, B, or C) based on your risk tolerance and the shipment's value.

Tracking and Delivery

Utilise tracking systems to monitor shipment progress. Arrange delivery to your final destination. Consider specialised offloading equipment for OOG/Breakbulk shipments to prevent damage.

UK-Specific Considerations

Port Congestion

Factor in potential port delays when planning your shipment timeline. Research current port congestion levels and consider alternative ports if necessary.

Brexit Regulations

Ensure compliance with all post-Brexit import/export regulations. This includes obtaining necessary certifications and documentation for your specific equipment. Shipping International stays updated on all relevant regulations.

Essential Documentation

• Commercial Invoice
• Packing List
• Bill of Lading
• Certificate of Origin
• Certificates of Compliance (where applicable)
• Import/Export Licenses (where applicable)

Cost Estimation Factors

Shipping costs vary significantly depending on factors such as size, weight, distance, shipping method, and insurance coverage. Shipping International can provide tailored cost estimates.

Pre-Shipment Checklist

1. Assess cargo and categorise equipment (FCL, OOG, Breakbulk, LCL).
2. Choose the appropriate shipping method.
3. Secure proper packaging and crating.
4. Arrange inland haulage to the port.
5. Select an Ocean freight carrier.
6. Engage a customs brokerage service.
7. Obtain adequate cargo insurance coverage.
8. Implement shipment tracking systems.
9. Arrange final delivery to the destination.
10. Ensure compliance with all UK regulations (Brexit, port congestion).
11. Gather all necessary documentation.