International Shipping of Bakery Display Cases: A Practical Guide

UK Import and Export of Display Cases

This guide details the procedures for shipping bakery display cases internationally, focusing on Full Container Load (FCL) shipments utilising refrigerated containers (reefers). For display cases exceeding standard dimensions or weight, Out of Gauge (OOG) solutions may be required. Shipping International offers expert assistance throughout these processes.

1. Shipment Assessment

• Precise Dimensions and Weight: Accurate measurements of each display case's length, width, height, and weight are essential. This data determines container suitability and identifies potential OOG requirements.
• Fragility Evaluation: Bakery display cases are often delicate. Assess the fragility level to select appropriate protective packaging.
• Temperature Control (If Applicable): If the display cases will house temperature-sensitive goods, specify the precise temperature range required within the reefer container.
• Quantity Determination: Calculate the total number of display cases to be shipped. This dictates the necessary container size (20' or 40').

2. Container Selection

• FCL (Full Container Load): The most cost-effective method for shipping multiple display cases. A 20' or 40' reefer container is recommended for goods requiring temperature regulation.
• OOG (Out of Gauge): If the display cases exceed standard container dimensions or weight restrictions, OOG handling becomes necessary. This may involve specialised transport equipment and potentially Breakbulk shipping arrangements.

3. Packaging Procedures

• Protective Materials: Employ robust packaging materials, including bubble wrap, foam padding, and corrugated cardboard, to safeguard display cases against damage during transit.
• Crating (When Required): For enhanced protection, consider crating particularly fragile or high-value display cases.
• Clear Labelling Practices: Affix clear labels to each package, indicating contents, destination, and specific handling instructions (e.g., "Fragile," "Handle with Care").

4. Cargo Insurance Considerations

• Investment Protection: Secure cargo insurance to mitigate potential losses or damage during transit. This insurance covers various risks, including accidents, theft, and natural events.

5. Incoterms Explained

• Understanding International Commerce: Incoterms (International Commercial Terms) define the obligations of both buyer and seller in international trade. Selecting the appropriate Incoterm (e.g., FOB, CIF, DDP) ensures clarity and prevents potential disagreements.

6. Shipment Booking Process

• Shipping International provides expert assistance with all shipping requirements.
• Provide accurate shipment details, including dimensions, weight, quantity, origin, destination, and any specific handling requirements.
• Your chosen logistics provider will manage the booking process.

7. Managing Potential Delays

• Risk Mitigation Strategies: Shipping delays can arise from port congestion, customs complications, or unforeseen circumstances. Incorporate buffer time into your schedule to accommodate potential delays. Explore alternative shipping routes or transport modes as contingency plans.

8. Customs Clearance Protocols

• Essential Documentation: Ensure all necessary customs documentation is complete and accurate. This includes commercial invoices, packing lists, and certificates of origin.
• Regulatory Compliance: Adhere to all relevant import and export regulations for both the UK and the destination country.

9. Shipment Tracking Procedures

• Tracking Identification: Your logistics provider will supply a tracking number, enabling you to monitor your shipment's progress in real-time.