Shipping Art Preservation Climate Units

Assess the Cargo

Dimensions and Weight

Accurately measure each unit's length, width, and height. Weigh each unit using a calibrated scale. Record all measurements and weights. Note any dimensional or weight variations.

Fragile Components

Identify fragile parts like glass doors or sensors. Document their location and any special handling needs.

Potential Damage Assessment

Inspect each unit for pre-existing damage. Photograph any scratches, dents, or cracks and note them in your inventory. This is crucial for potential disputes.

Choose a Shipping Method

Full Container Load (FCL)

Suitable for multiple units fitting standard container dimensions (20ft, 40ft standard, 40ft high cube). Pros: Cost-effective for large shipments, secure, relatively fast transit. Cons: Requires sufficient volume, less flexible for smaller shipments. Shipping International offers FCL services.

Out of Gauge (OOG)

Necessary for units exceeding standard container dimensions. Requires specialized handling and potentially flat rack or open-top containers. Pros: Accommodates oversized cargo. Cons: More expensive, longer transit times, requires permits and special handling. Shipping International handles OOG shipments.

Breakbulk

Suitable for exceptionally large units or when containerization is impractical. Requires careful planning and coordination. Pros: Handles extremely large cargo. Cons: Most expensive, longest transit times, high damage risk. Shipping International offers Breakbulk shipping options.

Packaging and Crating

Custom Crating

Essential for all shipments. Use high-quality plywood (at least 15mm thick). Reinforce corners with metal brackets. Use appropriate bracing to prevent shifting. Create a strong base using additional plywood or a reinforced pallet.

Internal Protection

Use high-density foam, bubble wrap, or other cushioning materials to protect delicate components. Ensure all fragile parts are adequately protected from impact and vibration.

Clear Labeling

Clearly mark crates with "FRAGILE," "HANDLE WITH CARE," "THIS WAY UP," unit weight, dimensions, and contact details.

Secure the Cargo

FCL Securing

Secure units within the container using high-tensile straps, dunnage, and wedges to prevent movement. Ensure even distribution.

OOG Securing

Secure units to the flat rack or open-top container using specialized equipment and techniques such as heavy-duty chains, straps, and blocking. Consult the carrier for specific requirements.

Breakbulk Securing

Secure units to the vessel using appropriate lashing and securing methods as directed by the carrier. This may involve specialized equipment and techniques.

Documentation

Detailed Inventory

List each unit with dimensions, weight, serial number (if applicable), and special handling instructions. Include photos of pre-existing damage.

Packing List

Detail packaging materials used and the contents of each crate. Specify quantity and type of each material.

Commercial Invoice

Include buyer and seller details, description of goods, quantity, unit price, total value, and payment terms.

Certificate of Origin (if required)

Verify the origin of the goods. This is often required for customs clearance.

Insurance

Obtain adequate cargo insurance to cover potential losses or damage. Ensure the policy covers the full value of the shipment.

Transportation

Arrange Transport

Select a reputable freight forwarder experienced in handling oversized and heavy cargo. Discuss transportation modes (sea, air, land). Shipping International can assist with transport arrangements.

Customs Clearance

Ensure all necessary customs documentation is prepared and submitted in advance to avoid delays. Shipping International can help with customs clearance.

Port Handling

Coordinate with port authorities for efficient handling and delivery. Specify any special handling requirements. Shipping International manages port handling.

Delivery and Inspection

Arrange Delivery

Coordinate delivery to the final destination with the recipient. Shipping International can assist with delivery arrangements.

Inspection

Upon arrival, inspect each unit for damage. Compare the condition to pre-shipping photos. Note any damage on the delivery receipt. Report any damage immediately to the carrier and insurer.

Important Considerations

Climate Control

If necessary, arrange for temperature-controlled transport. Shipping International offers climate-controlled shipping options.

Insurance

High-value cargo requires comprehensive insurance coverage. Consider all-risk insurance.

Expertise

Engage experienced professionals throughout the shipping process. Consult with experts for specific guidance. Shipping International provides expert advice.

ISPM 15 Compliance

Ensure all wood packaging materials comply with ISPM 15 standards to prevent pest spread.